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Providing your employees with pay slips

Provided by Business Partners Ltd, South Africa's leading investor in SMEs

clocking-in.jpgSmaller businesses often find it too difficult, time-consuming or unnecessary to comply with labour legislation relating to their employees. Whether you have 1, 10 or 100 employees, you are legally obliged to adhere to certain laws and this includes the issuing of pay slips.

Every time you pay your workers - weekly or monthly - you have to issue them with a pay slip so that you and the employee have physical documentation of their pay details. This not only shows your employees that they are being treated fairly and according to the law, but it also protects you should a dispute arise.

The pay slip must contain certain details:

  • Employer's name and address
  • Worker's name and occupation
  • Period for which payment is made
  • Total salary or wages
  • Any deductions
  • The actual amount paid
  • If relevant to the calculation of pay, it must state the employee's pay and overtime rates, the number of ordinary and overtime hours worked, and hours worked on a Sunday or public holiday
  • If a collective agreement to average working time has been concluded, the pay slip must reflect the total number of ordinary and overtime hours worked in the period of averaging

The Basic Conditions of Employment Act governs the employer/employee relationship. It applies to all employers and workers and regulates leave, working hours (including overtime and work on Sundays/public holidays), employment contracts, legislation regarding deductions, pay slips and termination.

For more information on employee matters or to download a payslip template (Form BCEA4), visit the department of labour website or use the Useful Links in this category.

Source: Department of Labour

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  • Currently 5.0/5 Stars.
norma mokharinyane  |  May 13, 2013
HIGH CAN YOU HELP ME I HAVE THE ASSIGMENT QUETION. SAYS DRAW UP AND BUDGET STATEMENT FOR TWELVE MONTH PERIOD.PLEASE SEND IT THROUGH MAY EMAILS THANKS
  • Currently 4.0/5 Stars.
Geneve van Emmenis, Johannesburg, South Africa  |  March 22, 2013
Hi, You are welcome to log on to this website, and register, once you load an employee, you will be able to view a payslip, UI-19, and any other payroll reports, legislative reports(EMP201, IRP5,etc) Standard employment contracts, leave application, employee maintenance reports, etc. This service will be free of charge for a 2 month period(trial period), where after there is a credit based system, which allows you complete payroll function, at a fraction of the normal price, with no annual retainers or "fine print". www.psiberlite.co.za Regards,
  • Currently 4.0/5 Stars.
Andre van der Westhuizen  |  March 02, 2013
Good afternoon. Is it possible to sent me an example of an actual pay slip ? Regards A v d Westhuizen